Sellify — pharmacy ERP software for pharmacies and drug distributors

Sellify is pharmacy ERP software built by S-Plus for pharmacies, pharmacy chains and pharmaceutical wholesalers in Saudi Arabia and across the Gulf. One system runs the counter, the warehouse, the sales rep’s route and the accounts — with the batch and expiry date tracked on every box, FEFO dispensing by default, and RSD track and trace and ZATCA e-invoicing built in.

Why pharmacies need pharmacy ERP software, not general retail tools

A pharmacy is not an ordinary shop. The same product arrives in several batches with different expiry dates, controlled medicines can only go to licensed buyers, insurers pay part of the invoice weeks later, and in Saudi Arabia the movement of every serialised box has to be reported to the SFDA. General POS and accounting tools treat a medicine like any other item, so the gaps get filled with spreadsheets, paper registers and memory — and that is where expired stock and compliance risk come from.

Sellify was designed around those realities. Batch and expiry data is captured at purchase, carried through every transfer and sale, and reflected in every report, so the system — not the pharmacist — remembers which box leaves first. For a wider view of what a pharmacy system should cover, read our guide to choosing a pharmacy ERP system.

Who Sellify is for

Independent pharmacies

A fast point of sale with search and barcode scanning, alternatives with the same active ingredient, prescription and insurance handling, loyalty points and a cash count at the end of every shift — and the counter keeps selling when the internet drops.

Pharmacy chains

Every branch works on one database: stock per branch, transfers between branches with their batches, roles that apply only inside a specific branch, discount and return limits per role, and an audit log of sensitive actions across the whole chain.

Pharmaceutical wholesalers and warehouses

Customer price tiers, quantity price breaks and “buy X, get Y” bonus offers, credit limits and payment terms, debt ageing and collections, delivery packing lists by batch, a sales rep app for orders and collections, and a warehouse app for scanning, stocktakes and receiving.

How Sellify works, from purchase to report

1. Receive. A purchase invoice records the batch number and expiry date of each batch-tracked item, and the batch is created automatically. Serialised boxes are scanned by their GS1 DataMatrix code.
2. Store and move. A transfer deducts stock from the source warehouse by FEFO, travels with its batches, and is added at the destination with the same expiry dates.
3. Sell. At the POS or through the rep app, the system picks the batch that expires first. Expired, quarantined or blocked batches cannot be sold, and controlled medicines need a customer with a valid licence.
4. Invoice and report. Every sale issues a ZATCA tax invoice with its QR code, and every return issues a credit note linked to the original invoice. RSD events go into a queue that syncs in the background, so a slow connection never stops the counter.
5. Analyse. Stock valuation by batch, slow-moving items, customer profitability, rep performance and a report builder with CSV export.

Expiry control that works on its own

FEFO — first expiry, first out — is the default for every sale and transfer, not a rule staff have to remember. A batch can be put in quarantine or blocked, for example after a manufacturer recall, and it stops being sellable at once. Each line of a sales return is graded as sellable, quarantine or damaged, and expired batches can be returned to the supplier. A reorder screen suggests quantities from daily demand, lead time and safety stock, and ignores batches that will expire before the new delivery arrives. We explain the method in detail in our article on FEFO and pharmacy expiry management.

Saudi compliance built in: RSD and ZATCA

For SFDA drug track and trace, Sellify links each product to its GTIN, stores the GLN of every warehouse, customer and supplier, and requires each serialised box to be scanned on receipt, sale, return and transfer. Every movement becomes an RSD event — accept, dispatch, dispense, return, transfer or cancel — and you can trace the full history of any box. The connection to the official RSD service is ready to configure with your facility’s SFDA credentials.

For e-invoicing, each invoice carries a UUID, a sequential counter, the hash of the previous invoice and a UBL 2.1 XML file, and the system chooses a simplified or standard tax invoice by customer type. Phase 2 onboarding with the Fatoora platform — CSID, digital signing, reporting and clearance — runs from a dedicated screen inside the system.

Permissions you can rely on

Ready role templates cover branch manager, pharmacist, cashier, storekeeper, accountant, sales rep and auditor. Each role can carry limits on line and invoice discounts, returns and credit overrides; anything above a limit needs a manager’s one-time PIN approval. Changes to roles, discounts, returns and deleted invoices are written to an audit log you can export.

Getting started

Your product catalogue can be imported from a CSV file with trade and scientific names, SFDA code, barcode, price and manufacturer. Opening batch balances come in through a stocktake. Sellify works in Arabic and English, in the browser and as a Windows desktop app. Book a demo with the S-Plus team and we will walk through your own workflow on real screens.